Proposed Accompaniment Road Map for the Ateneo Physics Department

PHASE 1: ORGANIZATIONAL DIAGNOSIS

• November 2014 to June 2015: Individual Interviews, Focus Groups
• January-June 2015: Executive Coaching of the Chair and the Dean

PHASE 2: SYNERGY DEVELOPMENT

• July 19-21, 2015: 3-day Synergy Development and Validation Dialogue
• Started September 18, 2015, on going: Monitoring and Evaluation of Workshop Agreements

A. Task: Follow-through, Validate

• Document committee meetings and faculty meetings
• Continuously monitor action points agreed in Punta de Fabian
• Evaluate the results of implementation of the agreed upon action points
• Review the summary of organizational assessment results and select additional items that can be addressed

B. Relationship: Build-up, Create Circles, Affirm

• Celebrate accomplished action points
• Affirm individuals and groups
• Set-up common area (lounge) where people can be together informally and chat
• Create other forms of “coming together”

PHASE 3. STRATEGY CLARIFICATION AND OPERATIONALIZATION

• Strategic Planning
• Development of Department’s Operational Plan (DOP)

A. Task: Document, Enhance, Assess

• Arrive at consensus on the actions, processes and priorities that align individual and the entire group in the accomplishment of the Department’s overall direction
• Set up systems, structures and mechanisms to implement the Strategy Direction
• Develop and/or strengthen committees and its inter-function
• Develop standards of efficient and effective processes
• Document and assess impact of existing processes
• Craft procedures/processes aligned with the standards

B. Relationship: Listen More, Reach Out More

• Continuously affirm each other’s accomplishments
• Continuously practice listening and effective feedback
• Facilitate more discussion and exchanges between faculty, staff and students

Ensure that faculty are practicing “cura personalis” in taking care of the students

PHASE 4. INSTITUTIONALIZATION

• Implementation, Monitoring and Evaluation of the DOP

A. Task: Monitor, Sustain, Honor

• Ensure that systems, structures, and mechanisms are functioning well through regular monitoring and evaluation
• Provide immediate response to gaps and needs
• Review and affirm accomplishments
• Facilitate the Physics Department’s effective relations with each other and with other departments and schools

B. Relationship: Get Involved, own-Up, Celebrate

• Claim the “wins” and correct the misaligned
• Facilitate open discussion and exchanges between and among faculty, staff and students
• Community celebrations of Department’s accomplishments
• Pro-actively affirm work-life generating forces
• Encourage people to do and behave in accordance with the department’s shared vision, mission, values
• Ensure the presence of the members of the Physics Department in University occasions
• Imagine more possibilities for the practice of core values (the “DNA” of the Physics Department)

END RESULT

• Institutionalization of the Ateneo Physics Department’s Desired Culture (in consonance with the University’s Vision-Mission-Values)